Constitution

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PROPOSED CONSTITUTION
Name:- The name of the association shall be -

THE DECCAN SOCIETY OF GASTRO-INTESTINAL ENDOSCOPISTS


Office:- The office of the association shall be the place where the president lives.


Objects :-
1. To encourage and advance the study and practice of the science and art of gastrointestinal endoscopy.
2. To promote academic and social interaction among the members, other similar associations and scientists from other specialities.
3. To organize scientific meets likes conferences, clinical discussions, seminars, symposia, workshops etc.
4. To encourage scientific research and experimental work.
5. To maintain reference libraries and publish bulletins or journals devoted to GI endoscopy.


Eligibility of membership: -
Any registered medical practitioner (consultant) actively involved or assisting in gastrointestinal endoscopy can be eligible to the membership of the association. The candidate eligible to become a member shall have to be sponsored by two life members of the association. The executive committee is empowered to decide the eligibility of admission to become a member.


Membership fee: -
Life membership only is permissible & membership fee is Rs.7000/-.
Jurisdiction: -
Jurisdiction means Sangli, Kolhapur, Satara, Solapur, Osmanabad, Ratnagiri, Sindhudurg, Bagalkot, Hubli, Belgaum & Bijapur districts, and Goa state. This shall remain the area of operation of the association. Doctors from other areas can become life members, after approval of the executive committee, but will be called  ‘Associate Life  Members.'

Accounting year :-
This will commence on 1st of April and end on 31st March.


Privileges of members :-
All life members are entitled to participate in all activities of the association including right to vote and contest elections, except ‘Associate Life Members’ who cannot vote nor contest elections nor be nominated to the Executive Committee.
Delegate fee for all scientific activities organized by the association shall be at concession rates as fixed from time to time.

Cessation of membership: -
A member will cease to be a member of the association under following circumstances:
If by letter to the secretary he voluntarily resigns from the membership.
If adjudged as insolvent.
If found guilty by a competent authority of an offence involving gross misconduct or of moral turpitude.
If a member is found to be indulging in undesirable activities by the executive committee. In this case he shall be served with a notice of three months in writing informing of proposed action & he can present his case before the executive committee. If the EC passes by majority of not less than 75% a resolution terminating his membership & the same is confirmed in the general body by 2/3 majority of members present. No fees are returnable/ refundable

Annual General meeting:-
A general meeting shall be held once at least in every year & at such time not being more than 15 months after holding of the last preceding general meeting, at such place as may be determined by the executive committee.

Management: -
Management of the association shall be rested in the executive committee (EC). EC shall be nominated at the time of annual General Body meeting. Plan for nomination procedure shall be-
· Hon. President & Hon. Secretary and Hon. Treasurer shall be from the same place/district.
· Vice president shall be from a district other than the President’s district
· One person shall be nominated from each district other than the President’s district & Vice-president’s district. In view of the fact that, Sindhudurg has fewer numbers of members it will be clubbed with Ratnagiri district and be named as ‘Konkan area’ together. So also Osmanabad will be clubbed with Solapur & the Northern Karnataka districts, for the present, in view of  the fewer numbers will have one person nominated to the Executive committee. Goa state will be represented by a single nominee. Total no. of EC should not exceed eleven members.
· General Body shall have right to suggest any change for smoother functioning of the association.
· It is proposed that the EC will function for duration of two years in the initial period, starting from date of first annual general meeting and expiring at the third annual general meeting. Later when the association grows, a one year term of the EC is to be approved.

Functions and Powers of the executive committee: -
The EC shall direct and regulate the general affairs of the association & have the power:
· To frame, alter, modify the rules/ bye-laws for the conduct of business of the meetings, subject to the approval of the general body.
· To consider any application for membership & question of taking disciplinary action against a member.
· To carry out the resolution of the general body.
The EC shall hold at least two-meetings per year.
Funds of the association: -
The funds shall be derived from-
Life membership of all members
Donations & loans
Interests from deposits
Share of profit from the scientific activities under the association’s banner. At least 25% of profit during any seminar/symposium/ CME activity/workshop organized shall be credited to the association’s central fund. In case of dissolution of the association the remaining funds shall be distributed amongst the life members.

Expenditure: -
Amount of Rs.10,000/- can be credited to any branch for organizing a scientific activity. This shall be repaid back immediately after such activity is over along with share of profit to the association’s central fund. An amount up to Rs. 2000/- only can be spent for the expenses of EC meetings for travel/board but not exceeding Rs.4000/- in a single financial year. EC shall not take any decisions of expenditure over Rs. 4000/- at any of its meetings. Any expenditure of over Rs.4000/- must be approved by general body. Such general body meeting can be arranged if deemed necessary alongwith  the coming event of the association (which need not be the annual general body meeting). Hon. Treasurer, Hon Secretary and  Hon.President should operate the accounts jointly.

Functions of office bearers: -
A) President –
The president shall preside at General Body & EC meetings. He/She shall guide & control all the activities of the association. He/she shall regulate the proceedings of the meetings in accordance with the rules & regulations & decide doubtful points. He/She shall have a casting vote in addition to the ordinary vote in case of equality. He/she shall see that the constitution of the association is adhered to.
B) Vice President-
He/She shall do all the duties of the president when the president is absent.
C) Hon. Secretary-
He/she shall be in charge of the office, conducting all correspondence and have general supervision of all accounts. He/she shall organize, convene, arrange all meetings incl. EC meetings. He/she shall maintain the records of proceedings of all meetings and maintain an up-to-date register of all members.
D) Hon. Treasurer-
He/she shall receive all the monies of the association and shall deposit the same in a bank account and operate it on behalf of the association.
He/she shall be responsible for up-to-date accounts & shall help the secretary to prepare the budget. He/she shall present the annual audited accounts for the previous year at the annual general body meeting. The auditors will be appointed & their remuneration will be approved by the general body meeting in consultation with the treasurer. He/she also will present the unaudited  accounts of the current year.

Election/Nomination of EC: -
To establish smooth functioning and to avoid political groupism, there shall be no election.
The Nomination committee shall consist of-

i) Immediate past President
ii) Present President
iii) President-Elect.

The President shall function as chairperson of Nomination Committee & shall call the meeting. The N.C. shall decide on the application received for working on the EC & shall decide a workable team in consultation with the incoming President. The verdict of N.C. shall be final for the presentation to the annual general body meeting.
Voluntary acceptance of being an office-bearer of the EC will be encouraged.

Function of the Annual General Meeting: -
At every annual General meeting the notice having been given for the purpose for which it is convened the business to be transacted therein will be
a) To receive and adopt the Annual Report of the Executive Committee and Audited Statements of Accounts and Auditor’s Report.
b) To appoint an Auditor and fix his remuneration.
c) To consider increase in admission fees.
d) To transact such other business which is found expedient by the executive committee.
e) To announce the names of the members elected to the Executive Committee.
Notice of the Annual General Meeting: -
A Meeting of the Members of the Annual General Meeting may be convened by not less than fourteen days notice in advance in writing.
A notice of the meeting of the members of the Annual General Meeting shall specify the place, day and hour of the Meeting with statement of business to be transacted at the meeting.
Along with the notice of meeting the Annual Report of the year of the Executive Committee along with audited statement of accounts are to be circulated to the members.

Quorum of the Annual General Meeting: -
Thirty Members entitled to vote and personally present shall be a quorum for an Annual General Body Meeting, and no business shall be transacted at any Annual General Meeting unless the quorum requisite be present at the commencement of the business.
However the prescribed quorum if not present at the appointed time for the Annual General Meeting, the Meeting shall stand adjourned for fifteen minutes and thereafter the meeting shall commence at the same venue. No Quorum is required for the adjourned meeting.
No topics other than those specified on Agenda shall be taken up for discussion in an adjourned meeting.

Extra-ordinary General Meeting: -
The Meetings of the members of the society other than Annual General Meeting are called extra ordinary General Meetings.
a) Procedure of calling Extra ordinary General Meetings: - An extra-ordinary general meeting may be called by Executive committee of its own motion or upon requisition made in writing either by the President or by not less than 30 members or not less than 1/3 of the members entitled to vote which ever is less.
b) A requisition for an extra ordinary general meeting proposed to be called must be signed by all the requisitionists and shall be delivered at the office of the Association. On receipt of the requisition, the Executive committee shall forthwith proceed to convene the extra-ordinary general meeting within 30 days from the date of the receipt of such requisition.
c) If within 30 days from the date of the delivery of the requisition, the executive committee fails to convene an extra-ordinary general meeting, the requisitionists themselves may call such meeting before 60 days from the date of receipt of such requisition by the Executive committee.
d) Fourteen clear days notice specifying the place, date, hour and nature of the business to be transacted shall be given to the members by post or hand delivery to their respective addresses registered with the society of Extra-Ordinary General Meeting and which shall be deemed to be a valid meeting but the accidental omission to give such notice or not receipt of such notice by any members shall not invalidate the proceedings of Extra-Ordinary General Meeting.
e) The business of Extra Ordinary General Meeting shall be to discuss the issue or issues for which Extra-Ordinary General Meeting is called and to take decision accordingly.
f) Any reasonable expenses incurred by the requsitionists by reason of failure of the Executive Committee duly to convene a meeting shall be repaid by the society.
g) Thirty members entitled to vote and personally present shall be a quorum for an Extra-Ordinary General Meeting and no business shall be transacted at any Extra-Ordinary General Meeting if the quorum requisite are not present at the commencement of the business.
However the prescribed quorum if not present at the appointed time the meeting shall stand adjourned for fifteen minutes and thereafter the meeting shall commence at the same venue. No quorum is required for adjourned meeting.

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